Mayor Event Meeting

What kind of scheduling request do you want to make?

In general, requests should be received at least three weeks prior to the event date or meeting deadline to have a chance of making the Mayor's calendar.

Greetings! We appreciate your interest in having Mayor Gallego appear at your event. Please read this form carefully to give her staff the best opportunity to accommodate your event request.

Please give the maximum lead time possible. Phoenix is the nation’s fifth largest city, and the mayor has 1.7 million constituents! The Mayor’s calendar fills up quickly. In general, requests should be received at least three weeks prior to the event date to have a chance of making her calendar.
Supply as much information and background as you can including how this event relates to the City of Phoenix or the Mayor. Please attach any supportive documents.
If approved, staff will reach out to you to confirm her attendance and obtain additional details that will ensure a successful event.
This form and all information included is a public record and is subject to disclosure in response to a public records/FOIA request.
If you have any additional questions, please send an email to mayorscheduling@phoenix.gov.

Greetings! Mayor Gallego appreciates your interest in her administration. Please read this form carefully to give her staff the best opportunity to accommodate your meeting request.

Please give the maximum lead time possible. Phoenix is the nation’s fifth largest city, and the mayor has 1.7 million constituents! The Mayor’s calendar fills up quickly. In general, requests should be received at least three weeks prior to the meeting date to have a chance of making her calendar.
Supply as much information and background as you can. Often, the most efficient path forward may be for you to first meet with city staff and/or one of the Mayor’s policy advisors.
If approved, staff will confirm the meeting and reach out to you for additional details that will ensure a productive meeting.
This form and all information included is a public record and is subject to disclosure in response to a public records/FOIA request.
If you have any additional questions, please send an email to mayorscheduling@phoenix.gov.

Contact Information

Scheduling Contact Person*

First Name

Last Name

Scheduling Contact Phone Number*

Scheduling Contact Email*

On-site Contact same as Scheduling Contact?*

Yes No

Onsite Contact Person*

First Name

Last Name

Onsite Contact Mobile Number*

Onsite Contact Email*

Meeting Overview

Name of the Requesting Organization or Person*

Meeting Subject*

Deadline for Meeting*

Brief Reason for Deadline*

Standard Meetings are 30 minutes. Do you require more time?

Yes No

If requesting more time, please supply reasoning*

In-Person or Virtual Meeting?*

In-Person Virtual No preference

Please select if you require reasonable accommodations for your meeting

If your request is approved, a member of Mayor Gallego's team will reach out to you to help facilitate your attendance.

Meeting Request Explanation*

City Council Agenda Number or Subcommittee Number

(if applicable)

Necessary City or Phoenix Staff/Departments

(if applicable)

Additional Materials (if applicable)

Meeting Agenda (Drafts are accepted)*

(Please copy above or attach a file below)

Attach Agenda File?

Meeting Agenda File Upload*

No File Chosen

File uploads may not work on some mobile devices.

Agenda File Upload Doc Type*

List of Attendees*

(Please copy above or attach names and biographies as one file below, if available)

Attach Attendees File?

List of Attendees File Upload*

No File Chosen

File uploads may not work on some mobile devices.

Attendees Upload Doc Type*

Add any additional information or attachments below.

Number of Additional Files to Upload

Additional Information File Upload*

No File Chosen

File uploads may not work on some mobile devices.

Additional Information Upload Doc Type*

Additional Information File Upload 2*

No File Chosen

File uploads may not work on some mobile devices.

Additional Information Upload Doc Type 2*

Additional Information File Upload 3*

No File Chosen

File uploads may not work on some mobile devices.

Additional Information Upload Doc Type 3*

Additional Information File Upload 4*

No File Chosen

File uploads may not work on some mobile devices.

Additional Information Upload Doc Type 4*

If your request is approved, the scheduling team will confirm the meeting date and time. If you have any additional questions or have not received a response after two weeks, please send an email to mayorscheduling@phoenix.gov.

Event Overview

Name of Requesting Organization or Person*

Event Title*

Event Date*

Event Start Time*

Event End Time*

Expected Length of Mayor's Participation (example: 30 minutes beginning at 12:00 PM)*

Address*

City*

State*

Zip Code*

Event Explanation and Description*

Mayor Role*

Mayor Role Details*

Event Format*

Expected Size of Attendance*

Event Format Details*

Event Logistics

Microphone Type*

Teleprompter Available*

Will Press/Media be in Attendance?*

Social Media Handle for Requesting Organization

Event Hashtag

Time Mayor Should Arrive*

Event Attire*

Name and Title of Person Introducing the Mayor*

(If not applicable, write "N/A")

Name and Title of the Person the Mayor will be Introducing*

(If not applicable, write "N/A")

Will you be requesting that the Mayor make a Proclamation at this Event?*

In order to request a Proclamation, you will need to also submit this Proclamation Request Form (will open in new tab).

Parking Information (Generally, two to three available parking spaces are needed)*

(If not applicable, write "N/A)

Event Agenda and/or Run of Show (Drafts are accepted.)*

(Please copy above or attach a file below)

Attach an Agenda File?

Event Agenda File Upload*

No File Chosen

File uploads may not work on some mobile devices.

Event Agenda Upload Doc Type*

Names and Titles of Other Attending Elected Officals and Notable Participants*

(Please copy above or attach names and biographies as one file, if available below)

Attach an Attendees File?

List of Notable Attendees File Upload*

No File Chosen

File uploads may not work on some mobile devices.

Attending Notables Upload Doc Type*

Add any additional information or attachments below

Number of Additional Files to Upload?

Additional Information File Upload.*

No File Chosen

File uploads may not work on some mobile devices.

Additional Information File Upload Doc Type.*

Additional Information File Upload 2.*

No File Chosen

File uploads may not work on some mobile devices.

Additional Information File Upload Doc Type 2.*

Additional Information File Upload 3.*

No File Chosen

File uploads may not work on some mobile devices.

Additional Information File Upload Doc Type 3.*

Additional Information File Upload 4.*

No File Chosen

File uploads may not work on some mobile devices.

Additional Information File Upload Doc Type 4.*

The scheduling team will confirm the Mayor’s appearance at your event if your request is approved. If you have any additional questions or have not received a response after two weeks, please send an email to mayorscheduling@phoenix.gov.

Please review before submitting your request

Contact Information

Scheduling Contact: {$131318308 ‪Scheduling Contact Person‬}

Scheduling Contact Phone: {$131318360 ‪Scheduling Contact Phone Number‬} Scheduling Contact Email: {$131318549 ‪Scheduling Contact Email‬}

Event Onsite Contact (if applicable)

Onsite Contact: {$131320397 ‪Onsite Contact Person‬}

Onsite Phone: {$131320539 ‪Onsite Contact Mobile Number‬} Onsite Email: {$131320550 ‪Onsite Contact Email‬}

Meeting/Event Overview

Name of Requesting Organization or Person: {$131325203 ‪Name of Requesting Organization or Person‬} {$131327261 ‪Name of the Requesting Organization or Person‬}

Event Title/Meeting Subject: {$131325436 ‪Event Title‬} {$131326822 ‪Meeting Subject‬}

Event Date / Meeting Deadline: {$131327621 ‪Event Date‬} {$131328170 ‪Deadline for Meeting‬}

Event/Meeting Explanation: {$132201111 ‪Event Explanation and Description‬} {$132202911 ‪Meeting Request Explanation‬}

Event/Meeting Agenda: {$132203166 ‪Meeting Agenda (Drafts are accepted)‬} {$132201741 ‪Event Agenda and/or Run of Show (Drafts are...‬}

List of Attendees: {$132203245 ‪List of Attendees‬} {$132201864 ‪Names and Titles of Other Attending Elected...‬}

Additional Information: {$132203415 ‪Add any additional information or attachments...‬} {$132202004 ‪Add any additional information or attachments...‬}

Meeting Details (If applicable)

Meeting Deadline Reasoning (If applicable): {$131328181 ‪Brief Reason for Deadline‬}

Require more time? (If applicable): {$131329018 ‪Standard Meetings are 30 minutes. Do you...‬} {$131328208 ‪If requesting more time, please supply reasoning‬}

In-Person or Virtual Meeting? (If applicable): {$131329433 ‪In-Person or Virtual Meeting?‬}

Reasonable Accomodations?: {$132202498 ‪Accomodations‬}

City Council Agenda Number or Subcommittee Number: {$132202981 ‪City Council Agenda Number or Subcommittee Number‬}

Necessary City or Phoenix Staff/Departments: {$132203091 ‪Necessary City or Phoenix Staff/Departments‬}

Event Logistics (If applicable)

Event Start Time: {$131327769 ‪Event Start Time‬} Event End Time: {$131327884 ‪Event End Time‬}

Expected Length of Mayor's Participation: {$131329620 ‪Expected Length of Mayor's Participation...‬}

Event Address: {$134182604 ‪Address‬}

Mayor's Role: {$132201136 ‪Mayor Role‬} Event Format: {$132201150 ‪Event Format‬} Expected Attendance: {$132201178 ‪Expected Size of Attendance‬}

Microphone Type: {$132201395 ‪Microphone Type‬} Teleprompter Available: {$132201420 ‪Teleprompter Available‬}

Will Press/Media be in Attendance?: {$132201440 ‪Will Press/Media be in Attendance?‬}

Social Media Handle: {$132202241 ‪Social Media Handle for Requesting Organization‬} Event Hashtag: {$132202243 ‪Event Hashtag‬}

Mayor Arrival Time: {$132201481 ‪Time Mayor Should Arrive‬} Event Attire: {$132201438 ‪Event Attire‬}

Name and Title of Person Introducing the Mayor: {$132201547 ‪Name and Title of Person Introducing the Mayor‬}

Name and Title of Person the Mayor will be Introducing: {$132201594 ‪Name and Title of the Person the Mayor will be...‬}

Will you be requesting that the Mayor make a Proclamation at this Event?: {$132201615 ‪Will you be requesting that the Mayor make a...‬}

Parking Information: {$132201500 ‪Parking Information‬}